Introduction
'Tis the Season! The annual office Christmas party is a time-honoured tradition, offering a chance for colleagues to come together and celebrate the achievements of the year. Yet, in the spirit of these festivities, things can sometimes take a precarious turn, leading to potential legal challenges for employers. It is important to recognise the importance of creating an enjoyable and safe environment for your team during the holiday season. Below are some of our tips for employers to consider, in order to help ensure a safe and happy festive celebration.
Work Health and Safety
Employers have an overriding duty to provide and maintain an environment that is safe and without risks to health of their employees (as far as reasonably practicable). These obligations require employers to assess the safety of the workplace and any work event held offsite - including Christmas functions and other events.
In meeting these obligations, employers should:
- Conduct a venue inspection and reduce/eliminate any potential hazards, especially considering the consumption of alcohol.
- Ensure that the catering aligns with dietary requirements and allergies of employees.
- Appoint a supervisor to mitigate risks and provide a point of contact for assistance.
Unacceptable and Unprofessional Behaviour
It is not unusual for employees to drink in such excess that they engage in inappropriate conduct resulting in various issues for employers. For instance, in Keenan v Leighton Boral Amey NSW Pty Ltd, a drunken employee ended up engaging in a range of inappropriate conduct including sexually harassing his colleagues and verbally abusing his boss.
Without appropriate safeguards, employers can be exposed to myriad claims such as sexual harassment complaints, bullying complaints and workers’ compensation claims. Therefore, it is important that employers adopt preventive measures to minimise the possibility of any potential claims:
1. Create effective workplace policies that set out expectations for appropriate and respectful behaviour, applicable during festivities; and remind the staff about these policies prior to the event.
2. If alcohol is being served, implement methods of moderation, which can include:
- Serving drinks for a limited period only;
- Prohibiting self-service of drinks;
- Ensuring that the venue refuses service to intoxicated individuals; and
- Discouraging an open bar tab.
3. Develop a clear and practical social media policy to prevent reputational harm, either by cautioning employees about photo sharing or considering a ban on posting photos.
4. Remember, employers have a duty of care towards their employees while they are engaged in any activity that is induced by or encouraged by the employer. Therefore, employers can be liable if an employee sustains an injury on their journey back home. As such, it is important that you organise a safe and convenient method for them to get home, if needed.
Key Takeaways
- Conduct a venue inspection to eliminate potential hazards.
- Appoint a supervisor to mitigate risks during the event.
- Establish well-drafted workplace policies emphasizing respectful behaviour.
- Implement moderation measures if alcohol is served.
- Enforce a robust social media policy to prevent reputational harm.
- Provide a safe way for employees to get home.
How Sharrock Pitman Legal can help
Both employers and employees benefit from a safe and harmonious workplace. Celebrations such as the office Christmas party can sometimes test the boundaries of acceptable workplace behaviour. Having clearly understood workplace policies helps everyone to know what is expected behaviour at work and the consequences for crossing the line.
If you would like advice or assistance drafting policies for your workplace or for any other employment law matters, please do not hesitate to contact our Employment Law team on 1300 205 506 or email sp@sharrockpitman.com.au.
The information contained in this article is intended to be of a general nature only and should not be relied upon as legal advice. Any legal matters should be discussed specifically with one of our lawyers.
Liability limited by a scheme approved under Professional Standards Legislation.
Mehraaz Sidhu is a member of our Commercial Law, Employment Law and Charity and Not-for-Profit Law teams. Please contact Mehraaz directly on (03) 8561 3325 or by emailing mehraaz@sharrockpitman.com.au.
